The wine cellar management software
Wine cellar management software for wine professionals.
Sommeliers, restaurateurs, wine merchants, hoteliers: Caves Explorer organises, tracks and grows the value of your cellar with NFC traceability, AI label scanning and real-time BevCost.
- Bottle-by-bottle traceability via NFC tags
- AI-assisted label scanning
- AI-driven analytics and statistics
- Hosted in France · GDPR compliant
Dashboard
Total bottles
222
Active references
27
Purchase value
20 815,95 €
Sale value
41 800,60 €
BevCost
0.5 %Good
Unread alerts39
39
Cellar value trend (12 months)
Recent movements
| DATE | WINE | TYPE | QTY |
|---|---|---|---|
| 03/04/2026 | Camel Valley Pinot Noir 2019 | Sale / Service | 1 |
| 03/04/2026 | Chapel Down Brut Reserve NV | Purchase | 12 |
| 02/04/2026 | Gusbourne Brut Reserve 2018 | Sale / Service | 2 |
| 02/04/2026 | Bolney Estate Bacchus 2020 | Purchase | 12 |
Features
Everything you need to run your wine cellar
Catalogue & digital cellar
Complete records: estate, vintage, AOC, ageing potential, pairings, purchase and sale prices, VAT, margin coefficients.
Interactive cellar map
Visualise your cellar in 2D, drag and drop bottles, track the occupancy of each rack.
Dashboard & BevCost
Purchase value, sale value, margin, BevCost, 12-month trend and real-time movements.
NFC / QR code tagging
Every bottle tracked by NFC tag or QR code: scan, check-out, relocation and history in a single gesture.
AI assistant · voice & text
Talk to your cellar like to a sommelier: add a bottle by voice, pull a live BevCost comparison, ask for the month's best sellers.
How it works
Wine cellar management
in 4 steps
Scan your labels
Front and back photo: AI fills in estate, vintage, AOC, ageing potential and pairings automatically.
Cellar map & NFC
Place your bottles in 2D and link each one to an NFC tag or a QR code.
Simplified inventory
Check-ins, check-outs, stock counts and orders: fully automated. Native NFC reading on Android.
Anticipate & grow value
BevCost, margin, peak maturity, smart alerts: drive your cellar with your AI assistant.
1st month free · 12 or 24-month commitment depending on the plan · Hosted in France
Mobile
The mobile app for sommeliers
Native Android NFC scanning, catalogue updates, stock checks and digital wine list: run your cellar from your phone during service.
- Native NFC reader on Android · no extra hardware
- Add or check out a bottle with a single scan
- Browse stock and locations in real time
- Custom alerts (peak maturity, low stock, margin)
- Record your tastings wherever you are
Progressive Web App (PWA) · no download required.
Estate
Nyetimber Estate
Sussex PDO
Sussex
2014
1st month free · 12 or 24-month commitment
A glimpse of the software
Add a bottle in seconds
From the label to the full record: a slice of the Caves Explorer experience. The software offers a great deal more.
Dashboard
Run your cellar at a glance
Real-time dashboard, purchase value, sale value, BevCost. The whole stock, centralised.
NFC / QR code tagging
Every bottle tracked one by one
Scan, check-out, relocation and history in one gesture. The wine list is exported automatically in real time on every movement.
AI label scanning
AI fills in the record for you
Front and back photo: estate, vintage, appellation, ageing window, food pairings. The wine list updates instantly.
Detailed record
The bottle integrated in the software
Identity, stock, financial, ageing, maturity, history: every piece of information centralised for everyday operations.
Dashboard
222
Total bottles
27
Active references
20 815,95 €
Purchase value
41 800,60 €
Sale value
0.5 %Good
BevCost
39
Unread alerts
Cellar value trend (12 months)
Recent movements
| DATE ↕ | WINE | TYPE | QTY |
|---|---|---|---|
| 03/04/2026 | Camel Valley Pinot Noir 2019 | Sale / Service | 1 |
| 03/04/2026 | Chapel Down Brut Reserve NV | Purchase | 12 |
| 02/04/2026 | Gusbourne Brut Reserve 2018 | Sale / Service | 2 |
| 02/04/2026 | Bolney Estate Bacchus 2020 | Purchase | 12 |
Tags
12
In service
11
Available
23
Total
| UID ↕ | Type ↕ | Status ↕ | Linked bottle ↕ | Last assoc. ↕ | Actions |
|---|---|---|---|---|---|
| A4E2 80 11 60 | NFC | In service | Nyetimber Classic Cuvée 2014 | Just now | EditRelease |
| 9AB93BA1000104E0 | NFC | In service | Chapel Down Bacchus 2021 - Chapel Down | 11/03/2026 10:07 | EditRelease |
| 30BC7B6A000104E0 | NFC | Available | - | - | EditLink a tag |
| 123456789 | Manual | In service | Nyetimber Tillington 2014 - Nyetimber Estate | 10/03/2026 14:15 | EditRelease |
| 45234531453453454 | Manual | In service | Gusbourne Blanc de Blancs 2015 - Gusbourne | 30/03/2026 09:00 | EditRelease |
| 45234531453453455 | Manual | In service | Gusbourne Blanc de Blancs 2015 - Gusbourne | 30/03/2026 09:00 | EditRelease |
| 4523453145345345455 | Manual | In service | Ridgeview Bloomsbury NV - Ridgeview Wine Estate | 30/03/2026 09:06 | EditRelease |
New stock entry
Step 1: Select or create a reference
Tip
Fill in at least the name and the colour. The other fields can be completed later.
Wine name *
Estate
Country
Region
Appellation
Vintage
Colour *
Container
Quality/origin label
Certification
Nyetimber Classic Cuvée
Nyetimber Estate
Wine name
Nyetimber Classic Cuvée
Estate
Nyetimber Estate
Country
United Kingdom
Region
Sussex
Appellation
Sussex PDO
Vintage
2014
Colour
SparklingContainer
75cl bottle
Quality/origin label
Protected Designation of Origin
Certification
-
Serving temperature
8 °C
Food pairings
Seafood, oysters, sushi, soft cheeses
Tasting notes
Deep, bright robe. Nose of jammy red fruits with spicy and vanilla notes from partial oak ageing. Round, structured, full-bodied mouth with a long aromatic finish. Blend led by Merlot (50-year-old vines), complemented by Cabernet Sauvignon and Cabernet Franc.
A glimpse of the software
Add a bottle in seconds
Here are 4 steps of the workflow. The software offers a great deal more.
Run your cellar at a glance
Real-time dashboard, purchase value, sale value, BevCost. The whole stock, centralised.
Dashboard
222
Total bottles
27
Active references
20 815,95 €
Purchase value
41 800,60 €
Sale value
0.5 %Good
BevCost
39
Unread alerts
Cellar value trend (12 months)
Recent movements
| DATE ↕ | WINE | TYPE | QTY |
|---|---|---|---|
| 03/04/2026 | Camel Valley Pinot Noir 2019 | Sale / Service | 1 |
| 03/04/2026 | Chapel Down Brut Reserve NV | Purchase | 12 |
| 02/04/2026 | Gusbourne Brut Reserve 2018 | Sale / Service | 2 |
| 02/04/2026 | Bolney Estate Bacchus 2020 | Purchase | 12 |
Every bottle tracked one by one
Scan, check-out, relocation and history in one gesture. The wine list is exported automatically in real time on every movement.
Tags
12
In service
11
Available
23
Total
| UID ↕ | Type ↕ | Status ↕ | Linked bottle ↕ | Last assoc. ↕ | Actions |
|---|---|---|---|---|---|
| A4E2 80 11 60 | NFC | In service | Nyetimber Classic Cuvée 2014 | Just now | EditRelease |
| 9AB93BA1000104E0 | NFC | In service | Chapel Down Bacchus 2021 - Chapel Down | 11/03/2026 10:07 | EditRelease |
| 30BC7B6A000104E0 | NFC | Available | - | - | EditLink a tag |
| 123456789 | Manual | In service | Nyetimber Tillington 2014 - Nyetimber Estate | 10/03/2026 14:15 | EditRelease |
| 45234531453453454 | Manual | In service | Gusbourne Blanc de Blancs 2015 - Gusbourne | 30/03/2026 09:00 | EditRelease |
| 45234531453453455 | Manual | In service | Gusbourne Blanc de Blancs 2015 - Gusbourne | 30/03/2026 09:00 | EditRelease |
| 4523453145345345455 | Manual | In service | Ridgeview Bloomsbury NV - Ridgeview Wine Estate | 30/03/2026 09:06 | EditRelease |
AI fills in the record
Front and back photo: estate, vintage, appellation, ageing window, food pairings. The wine list updates instantly.
New stock entry
Step 1: Select or create a reference
Tip
Fill in at least the name and the colour. The other fields can be completed later.
Wine name *
Estate
Country
Region
Appellation
Vintage
Colour *
Container
Quality/origin label
Certification
The bottle integrated in the software
Identity, stock, financial, ageing, maturity, history: every piece of information centralised for everyday operations.
Nyetimber Classic Cuvée
Nyetimber Estate
Wine name
Nyetimber Classic Cuvée
Estate
Nyetimber Estate
Country
United Kingdom
Region
Sussex
Appellation
Sussex PDO
Vintage
2014
Colour
SparklingContainer
75cl bottle
Quality/origin label
Protected Designation of Origin
Certification
-
Serving temperature
8 °C
Food pairings
Seafood, oysters, sushi, soft cheeses
Tasting notes
Deep, bright robe. Nose of jammy red fruits with spicy and vanilla notes from partial oak ageing. Round, structured, full-bodied mouth with a long aromatic finish. Blend led by Merlot (50-year-old vines), complemented by Cabernet Sauvignon and Cabernet Franc.
Ready to digitise?
Try Caves Explorer · 1st month free
1st month free · 12 or 24-month commitment
In real conditions
Cellar management, simplified
A whole service in under 2 minutes: from glass poured to bulk check-out, with no data entry during the rush.
The pace of a service
From order placed to stock updated, without breaking the rhythm.
- 1
During service
A bottle is ordered. The server fetches it directly from the cellar.
- 2
The tag stays with the server
When the bottle is served, the NFC tag is removed and dropped into a dedicated bowl. No data entry mid-rush.
- 3
Service keeps flowing
Bottles go out, tags pile up. The floor keeps its pace, uninterrupted.
- 4
After service · batch scan
Every tag is scanned in one gesture. The stock is updated automatically in Caves Explorer.
Daily routine transformed
3 seconds to identify and check out a bottle, instead of 5 minutes by hand. Your staff stay focused on the floor.
Operations & management
Stock management,
simple and automated
Check-ins, check-outs, inventories, orders, locations, cellar book: everything you need to run your cellar day to day, with no manual entry.
Check-ins & check-outs in one scan
NFC or QR code scan, reason (sale, tasting, breakage, transfer), batch handling. Cellar check-outs identified automatically.
Precise location
Cellar, rack, row, level, position. Find any bottle in seconds from the floor or the office.
Automated inventory
Full or targeted campaigns. Offline mode, automatic discrepancy detection. No more 2-day manual stocktake.
Orders & suppliers
Purchase history, search by company ID, delivery tracking. Procurement simplified and fully traced.
Real-time wine list
Exported automatically on every movement. Professional PDF, digital version with QR code, instant updates.
Cellar book generation
The official cellar book generated from your data. Always up to date, exportable, ready for your accounting obligations.
Pricing
Caves Explorer pricing 3 pro plans
Every plan unlocks the full software. The difference lies in the NFC tags included and the onboarding.
Solo
Independent sommelier, wine merchant, bistro
- 100 NFC tags + 1 reader included
- All software features
- Unlimited AI label scanning
- Cap of 500 active tags
- 1 user · Email support 48h
- 1st month free · 12-month commitment
Domaine
Bistronomic, fine dining, 3-4★ hotel
- 1,000 NFC tags + 2 readers included
- All software features
- Unlimited AI label scanning
- Public API
- Multi-user (5 roles) · Priority support 24h
- 1st month free · 24-month commitment
Signature
Michelin-starred, Relais & Châteaux
- 3,000 NFC tags + 3 readers included
- Tags customised with your estate logo
- POS integration*
- Public API · Custom interface
- Unlimited users · Dedicated support 4h
- 1st month free · 24-month commitment
*Quoted on request.
Wine enthusiast? Our plans are still open · get in touch.
Price per month ex. VAT · 1st month free on all 3 plans · Extra tags quoted on request
Frequently asked questions
Everything about Caves Explorer wine cellar software
Answers to questions from sommeliers, restaurateurs, wine merchants and hoteliers who run their cellar with Caves Explorer.
Ready to take the leap?
Digitise your cellar in under 10 minutes.
Scan your labels, fit your bottles with NFC tags or QR codes, run your cellar from anywhere. The 1st month is free so you can put it through service.
Got a question before you start?
contact@aprogsys.comContact
Got a question? Drop us a line.
Reply within 24 business hours by phone or email. Our team is at your disposal to discuss your needs.